What is a pay survey?

Conducting a pay survey means that you as an employer annually review and analyse pay and other terms and conditions of employment to ensure that there are no unjustified pay differences between women and men. The aim is to detect, remedy and prevent discrimination in pay.

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Legal requirements

All employers must carry out a salary survey every year in accordance with the Discrimination Act. If you have more than 10 employees, the work must be documented in writing.

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Gender equality

Identify and correct unjustified gender pay gaps.

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Attractive employer

A transparent pay policy increases employee trust.

Why do you need to carry out a pay survey?

The Discrimination Act requires employers to map and analyse wages and other terms and conditions of employment every year - to detect and address unjustified differences between women and men doing equal work.

Through a structured pay survey you will get:

  • A clear overview of the pay situation in your organisation

  • An objective analysis of equal work and work of equal value

  • A concrete basis for action - legally and morally

How does a salary survey work?

The pay survey starts with a job evaluation - a method of assessing the demands and difficulty of the job, rather than the tasks themselves. The aim is to provide a comprehensive and objective overview of the company's services and salaries, which will help identify any undue pay gaps before the actual analysis begins. The process can be broken down into the following steps:

Preparation

Collect data on employees' salaries, tasks, experience and other relevant factors.

Grouping of equivalent jobs

Divide jobs into groups based on an overall assessment of the demands the jobs place on workers.

Gender equality analysis

Compare salaries within groups to see if there are systematic differences between men and women.

Action plan

If pay inequalities are detected, create a plan to adjust them.

Documentation

For employers with 10 or more employees, the whole process must be documented in writing.

How can Kontek help you?

You get a digital workflow that minimises errors, saves time and provides a clear overview.

If you need help, we will guide you step by step through the payroll mapping process. Our experts will help you interpret the legislation, use the tools effectively and can also provide practical assistance in the payroll process itself.

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Why do you need to carry out a pay survey?

The Discrimination Act requires employers to map and analyse salaries and other terms and conditions of employment every year - to detect and address unjustified differences between women and men doing equal work.

There are several good reasons to conduct a salary survey and if you choose to conduct it in the HR system Kontek HRM Employee, there is system support to help you with the entire process.

Through a structured salary survey, you get:

  • A clear overview of the pay situation in your organisation
  • An objective analysis of equal work and work of equal value
  • A concrete basis for action - legally and morally

How does a salary survey work?

The pay survey starts with a job evaluation - a method of assessing the demands and difficulty of the job, rather than the tasks themselves. The aim is to provide a comprehensive and objective overview of the company's services and salaries, which helps to identify any undue pay gaps before the actual analysis begins. The process can be broken down into the following steps:

Preparation

Collect data on employees' salaries, tasks, experience and other relevant factors.

Grouping of jobs of equal value labour evaluation


Divide jobs into groups based on an overall assessment of the demands the jobs place on workers.

Analysis of pay gaps

Compare salaries within groups to see if there are systematic differences between men and women.

Action plan

If pay inequalities are detected, create a plan to adjust them.

Documentation

For employers with 10 or more employees, the whole process must be documented in writing.

How can we at Kontek help you?

We know that payroll mapping can be both extensive and time-consuming - but you don't have to do it alone.

With us, you can:

  • Advice with expertise

    We'll guide you step-by-step through the entire pay review process - from preparation to analysis and documentation. We help you understand both the law and the practicalities.

  • Flexible system support

    Our smart digital system support gives you structure for data collection, grouping and analysis. Efficient, accurate and easy to follow up.

At Kontek, we have extensive experience in both payroll and HR and we are a reliable partner in the work for a fair and equal workplace - we are always close at hand with support, expertise and commitment.

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Webinar

Salary mapping?Salary mapping!

Feeling lost in the pay survey jungle?

Check out our free webinar where we talk about salary surveys, the Discrimination Act and how you can work in a structured way with the process. Perfect for those who want to feel confident in their role - whether you are new or have worked with the issue before.

Download the webinar
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Smart end-to-end solution with the Kontek HRM system

You can purchase salary mapping separately, whether you use our HR system Kontek HRM Employee or not. It can also be linked to other parts of Kontek HRM for an even more complete solution.

HR support that just works

Everything for HR - from organisational overview to focus on each employee. Keep track of sick leave, staff turnover and use smart tools for contracts, on/offboarding and appraisals.

HR is part of our HRM system.

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Every hour counts

Let your employees clock in and out, or record their deviations. You can also record and track time on projects and customers here. This is how you simplify time tracking.

Time tracking is part of our HRM system.

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Easier travelling

Now managing receipts, expenses and travel expenses is easy! Your employees register everything directly in the app, or on the web. A smarter way to get all the documentation.

Travel & Expenses is part of our HRM system.

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Say goodbye to schedule clashes

Tired of scheduling? Here you can make sure to schedule and plan so that the right skills are in the right place - and at the right time. Your employees can see their schedule directly in the app or on the web.

Staffing is part of our HRM system.

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Do you want to talk to us?

Want a demo or to talk to someone who really knows payroll mapping. Get in touch with us.