Say goodbye to schedule clashes

Tired of scheduling? Here you can make sure to schedule and plan so that the right skills are in the right place - and at the right time. Your employees see their schedule directly in the app or on the web.

Kontek HRM Plan is part of our HRM system. You choose whether you want to have only staffing systems, or grow with, for example, HR support, time reporting or travel and expenses.

All functions
Illustration of the staffing system.
Icon with calendar and clock.

Smart planning - clear overview

Have a basic schedule where you repeat the number of weeks, or let the system do the staffing automatically. Either way, you'll always have an overview of available resources, holidays, absences and staffing needs.

Icon with diagram.

Full control of resources and costs

Reduce the risk of overtime and understaffing. With clear KPIs, you can put the right person in the right place - and get full control of staff costs.

Mobile app icon.

The schedule is always in your pocket

Employees can view their schedule whenever and wherever they want - in the app or on the web. Someone wants to switch? Check directly with their colleague or request a new shift from their manager.

Why should you have a digital staffing system?

A modern staffing system like Kontek HRM Plan is the key to effective workforce planning. By digitising and automating scheduling, you'll save time, reduce errors, and improve both your work environment and finances. Whether you have 10 or 1,000 employees, Kontek HRM Plan will help you create order out of chaos and get full control of your staffing.

Better planning and overview

- Avoid spreadsheets and manual systems. Get an instant overview of available resources, holidays, absences and staffing needs.

Reduced administration

- automated processes free up time for HR and managers.

Better utilisation of resources

- avoid both unnecessary overtime and underutilisation of staff

Increased employee satisfaction

- clear and fair schedules create trust and a better working environment.

Improved compliance

- ensure that you always comply with labour law, collective agreements and internal rules
Video

Why Kontek HRM Plan?

Take a quick tour of our staffing system and discover all its features and functionalities. Want to know more? Get in touch for a personalised demo!

Our smart app

With the app, your employees are in full control and always have their schedule in their pocket.

Your employees can make shift requests or request to swap shifts with a colleague. The shift requests come directly to you on your phone so you can easily approve a new schedule.

Woman looking at her schedule in the app.

Key features of the staffing system

Flexible and user-friendly

The Kontek HRM Plan staffing system adapts to your needs - whether you want to plan at individual, departmental or company level. The interface is intuitive and easy to use, minimising the need for training.

Graphical planning view

You get a clear graphical overview showing staffing, vacancies, absences and needs - all in real time. This makes it easy to identify imbalances and make adjustments quickly.

Integrated with payroll and HRM systems

The staffing system is part of Kontek's end-to-end solution, making it easy to link scheduling to payroll, time reporting and personnel information. All data flows smoothly between systems.

You can also integrate with multiple systems via HRM's open API.

Support for regulations and collective agreements

Kontek HRM Plan helps you keep track of working time rules, breaks, daily rest and other requirements that govern staffing. You'll receive automatic alerts if scheduling violates applicable laws and regulations.

Accessible and safe

As the staffing system is cloud-based, you can log in anytime, anywhere. All data is stored securely according to GDPR and Swedish security requirements.

Group management

The Group Management module gives you a clear overview of all companies that are part of a group. You can quickly switch between companies, departments and employees and get an overall view of the staff and all scheduling for the entire group.

Project reporting

Register and follow up time on projects, customers, orders, articles, activities or any other account assignment. With this module you can manage and follow up projects. Projects can be set up as a simple or extended account assignment level. In the latter case, you get access to a comprehensive project management with folder structure. Possibility to report time on project, customer, order, item, activity or other optional coding.

Read more about project reporting

Competence check for professional transport BKY

The link to BKY for access to the Swedish Transport Agency's driving licence authorisation provides you with a tool to quickly and securely meet the authorisation requirements set out in the legislation on professional transport.

BKY is an automated solution that facilitates and ensures the control of driver qualifications and driving licences.

Stamping

With the combination of the Kontek HRM Time subsystem and this module, great flexibility is offered around time clocking. You can choose between punching time directly in the system, via a web-based web clock or via an app on your mobile phone. It is also possible to connect to a stand-alone time terminal.

Report pack

Our report package is for those who want access to a good statistical tool and the opportunity to build your own reports according to your needs. There are many areas of use, and it is possible to share reports and control permissions per group or individual so that different employees within the organisation can access exactly the information they want. Our report package consists of two modules - Statistics Centre and the Report Generator.

  • Statistics Centre is a good statistical tool with clear bar, line and pie charts. For example, you can monitor sick leave or overtime, group by department and add comparisons of the previous period to the current one. You can track how the utilisation rate in your company has changed over the year and monitor the number of hours spent on different projects.
  • The report generator gives you and your colleagues the opportunity to build and customise your own reports according to your company's needs. There are many areas of use, and it is possible to share reports and control permissions by group or individual so that different employees within the organisation have access to exactly the information they need.

Language

With this module, all the system's menus, input screens and printouts can be translated into five different languages. Available languages are Swedish, Norwegian, Finnish, Danish and English.

Do you need anything else?

Choose an end-to-end solution for full control over your entire personnel administration from staffing, travel expenses, expenses to HR support and time reporting.

HR support that just works

Everything for HR - from organisational overview to focus on each employee. Keep track of sick leave, staff turnover and use smart tools for contracts, on/offboarding and performance reviews.

Kontek HRM Employee is part of our HRM system.

Woman looking into camera and an illustration from the HR system.

Every hour counts

Let your employees clock in and out, or record their deviations. You can also record and track time on projects and customers here. This is how you simplify time tracking.

Kontek HRM Time is part of our HRM system.

Woman reporting time on mobile phone.

Easier travelling

Now managing receipts, expenses and travel expenses is easy! Your employees register everything directly in the app, or on the web. A smarter way to get all the documentation in.

Kontek HRM Travel is part of our HRM system.

Woman travelling and a picture of an app.

Say goodbye to schedule clashes

Tired of scheduling? Here you can make sure to schedule and plan so that the right skills are in the right place - and at the right time. Your employees see their schedule directly in the app or on the web.

Kontek HRM PLan is part of our HRM system.

Woman adding staffing and schedules at a computer.

Do you want to talk to us?

Want a demo or to talk to someone who really knows about staffing and scheduling? Get in touch!

Why others choose us

Our customers like us

Our systems are full of smart features that make your job easier every day. Customers appreciate that it's clear, logical and easy to find what they need. That's why we get such high marks in customer satisfaction.

Woman looking into camera.

100% in the cloud

Automation, AI, digitalisation are keywords that are with us in every process to make your payroll and HR management smoother. So that you can spend more time on your employees.

Automated_1x1

From people, to people

Yes, that's how we see support. Whether you're stuck, need some advice - or you want to learn more about our features, our personalised support is here for you. Just contact us!

Kontek providing support to customers.

Salary + HR = true

Kontek provides you with a complete solution for payroll and HR - with systems and knowledge gathered in one place. Our flexible solutions are customised to your business needs and development. And with smart integrations, you can easily connect Kontek with other systems.

Person typing on a computer.
icon-01 Recruitment
Recruitment
icon-02 Onboarding
HR system Consultation HRM system
icon-03 Personnel administration
Time reporting Travel reporting Staffing Manager and staff handbook My HR
icon-04 Payroll management
Payroll system Salary review Salary mapping My salary Outsourcing Backup service
icon-05 Engage
& educate
Pulse measurement Education and training
icon-01 Recruitment
Recruitment
icon-02 Onboarding
HR system Consultation HRM system
icon-03 Personnel administration
Time reporting Travel reporting Staffing Manager and staff handbook My HR
icon-04 Payroll management
Payroll system Salary review Salary mapping My salary Outsourcing Backup service
icon-05 Engage
& educate
Pulse measurement Education and training

Vi samlar rekrytering, HR och lön under ett och samma tak. Med vår expertis, rådgivning och ett nära partnerskap får du stöd genom hela resan. Du kan lita på att vi hjälper dig hela vägen – oavsett vilka delar du väljer. Och det bästa av allt? Du väljer själv om du vill outsourca, göra jobbet på egen hand eller hitta en hybridlösning där vi hjälps åt.

All the systems you need.
From a single partner.

With us, you get support throughout your employees' journey, from recruitment, HR to payroll. And best of all? You choose whether you want to do the job yourself, let us do the job, or we'll help you.