By designating the HR system as the 'master' of your employees' data, you only need to enter their information once. This not only ensures a high level of security, but also makes the whole process incredibly smooth. You avoid duplication and ensure that your personnel data is always up-to-date and accurate. With our HR system, personnel administration becomes simple and smooth.
Kontek HRM Employee
What can you do in the HR system?
A unified and automated HR system creates a smooth flow of information, saves resources and reduces costs. It frees up time for HR to focus on strategic work such as employee development, company culture and organization.
Check out how you can benefit from the system in your everyday life - from simpler administration to smarter processes.
On- offboarding
With an HR system where it is easy to have a structured process of onboarding and offboarding, you get an efficient flow that avoids unwanted disruptions in the business. Plan templates for activities and tasks to be performed in the selected process and delegate to those responsible to then follow up that all steps are completed. Start an employment with a clear template for all employment tasks where you choose the flow, e.g. start registration with the responsible manager and then be completed by the payroll administrator with control and review. All employment periods can then be easily printed as employment contracts directly in the HR system.
HR forms
Kontek HRM Employee gives you access to a library of around 100 of the most common HR forms that you can easily fill in and use.
Create categories and forms for your personnel administration such as employment contracts, CVs, confidentiality agreements and certificates. Tailor your forms to your needs and then choose how you want to structure your different categories. Print, download, save directly in the system and send on for digital signing. All documents can be saved under each employee in a single view for easy access and history. The forms can retrieve data directly from the system for current or historical information.
Read more about HR forms
E-signing
Customize your HR forms and send them for e-signature through our partnership with Scrive or Verified. All documents can be easily checked directly in the HR system to follow up on status and send reminders. A natural step to eliminate paperwork and meet today's GDPR legislation.
The signing is done with electronic ID document BankID (SE/NO).
E-signing is possible for documents such as employment contracts, confidentiality agreements and personal data management.
Document management per employee in the HR system
Each employee has their own tab where important documents, such as employment contracts and sickness certificates, can be stored. The documents can also be sorted into different categories for clearer and more structured management.
Optimized performance appraisals
Employee appraisal, performance appraisal or performance review? There are many names for this dear child. In short, an appraisal is a conversation between employee and manager.
In the Kontek HRM Employee system, you can collect performance reviews. Create templates and follow up your conversations in a single view. It is also possible to create separate form templates for other forms of conversations and follow-ups that may arise in the business needs.
A modern, digital HR system enables smoother processes and documentation, which contributes to easier follow-up.
LAS Rotation in case of dismissal/LAS Right to permanent employment
The functionalities of the HR system include creating rosters based on seniority, making selections, adding/removing employees, excluding employees from the roster, and aggregating employment periods from different employment forms and companies. The Kontek HRM Time system is also integrated to retrieve working days from timesheets. In case of equal seniority, priority is given to the senior employee, and finally, the roster can be exported in different formats (.csv or .xlsx) for local storage.
In Kontek HRM Employee there is a view to easily and clearly see if employees with Special Fixed Term Employment (SÄVA) and/or employees with Temporary Employment, have reached the number of days in a five-year period that entitles them to a Permanent Employment. A separate view lists the employees who are approaching or have passed the limit for permanent employment. This feature is very helpful in checking that all employees have the right type of employment.
Create customized custom fields
In the HR system, you can create your own dynamic fields such as organization fields that are important for your company to manage information about different employees' salaries and employment.
The fields can be access-controlled at the individual level (e.g. health, allergies, computer equipment, work clothes), which means that you can let employees update and/or read and access information themselves.
The fields can be placed anywhere in the staff register and can also be linked to employment contracts. You can also monitor values or dates for your own created fields.
Use the HR system as the basis for the HR data/HR master data
Want to get an overview of the HR system?
Go back to the Kontek HRM Employee product page to learn more about the HR system's setup, benefits and how it fits your business.
Would you like to see how you can extend the system with customized add-ons? Then you can find more information on the page about our add-on modules in Kontek HRM Employee